January 2021 Secondary Retreat
Here are details for the upcoming January winter retreat.
Please take time to read through the details including the attachments.
Registration will be due by Tuesday, December 15th.
ANNUAL SECONDARY WINTER RETREAT
All 7th – 12th grade students are invited to come the first and second day. The second overnight is a special time designed for just the 11th and 12th graders.
The winter retreat is an overnight retreat where students will enjoy fellowship, games/activities, music, food, and intentional times of learning from God’s word (via speakers and/or student leader led small groups). There will be a special junior-senior session the second night Wednesday, Jan. 6 where seniors will be invited to speak messages of encouragement over the rising senior class (juniors). We will then have the juniors pray over the seniors and express thankfulness to God for His work and the evidences of His grace in their lives. For more basic info on winter retreat, see our “Winter Retreat FAQ” document attached to this email.
The retreat will begin Tuesday, Jan. 5th at 11:00 am. 7th – 10th graders will leave Wednesday, Jan. 6th at 4:00 pm. 11th – 12th graders are invited to stay until Thursday, Jan. 7th at 10:00 am (everyone including staff and leaders will leave by this time).
Crowders Ridge Camp (130 Camp Rotary rd. Gastonia, NC).
LPA NORMAL dress. Shorts to the knees and shirts with sleeves.
It will be cold, bring winter-wear!
Plan on conservative sleep wear.
We will be submitting ourselves to the regulations laid out by North Carolina and Crowders Ridge. I also, want to stress that the winter retreat is 100% optional and 100% your decision to choose whether or not your student should intend. You need to make the wise decision for your family. For a video from the camp director on Covid see: https://crowderscamps.com/commitment-to-health/. I have also attached a pdf of Crowders Ridge’s specific Covid guidelines that we will be following.
As per usual, we will have at minimum, four male staff chaperones and four female staff chaperones for the first overnight components (2 and 2 for the second overnight component). We will have at minimum 8 adult chaperones at the camp at all times (minus the junior-senior component since there will be a lot less students).
For Covid and financial reasons (we pay per head) we need to have students sign-up by no later than Tuesday, December 15th. Please note that students will receive a free LPA winter retreat shirt (crewneck sweat shirt) so please put in your shirt size on the registration as well. Please register at the following link: https://docs.google.com/spreadsheets/d/14flPt82Vwfc7OQpgFmXE6geBEb8i4STwwUGPpzTF5zc/edit?usp=sharing.
Any questions? Contact Chris Miller, Student Life Director
For FAQ and more detail, please continue reading.
LPA Winter Retreat (Frequently Asked Questions)BackgroundLake Pointe has held an overnight retreat every year since 2008. The event has been shaped over time, according to experience and participant What is the purpose?The twin focuses are spiritual encouragement and relationship building (social). Where is the location?Lake Pointe has used Bethwelwoods Christian Camp every year. Since other groups do not usually schedule an event in early January, LPA typically has the entire campus to itself. This year (2021) however, due to Covid, we will be using Crowders Ridge camp (https://crowderscamps.com/). Who is invited?All enrolled LPA students in grades 7-12 are invited to participate. When is it?The retreat begins at 11:00 am on Tuesday, January 5th and ends at 4:00 pm Wednesday, January 6th. The exception is that 11-12th graders will stay over the night of Wednesday, January 6th and leave Thursday, January 7th by 10:00 am. What about friends, elementary students, and others, etc.?No. Since one of the goals is to build relationships within LPA, the event is limited to those in the current student body. Pre-approved alumni may be invited to assist LPA staff and to provide their experience and heart for Jesus with the current students. Do parents attend?Some years, we have events at the beginning or end that included parents. This year we do not have a parent component to the Winter Retreat. Is there a cost?There will be a fee for juniors and seniors ($20.00 per person). Due to the change of location for more space, the price of the venue is more expensive. Otherwise, everything else is taken care of by the student life fees already paid at tuition. What do students do? While planning of the schedule is underway, and although each year can look different from previous ones, the general flow includes something like the following: •Group building activities, including scavenger hunts around the campus
•Three, one hour spiritual development sessions on day 1 and another on day two, followed by break-out sessions formed by the Student Service Council members to discuss and unpack the topics. •Same-gender group social time and games in the lodgings at night•Free time for student choices of board games, outside games, conversation, etc. Is it mandatory to come?Not at all. The past two years, 80-90% of the students came (last year being 90%). Some students are not comfortable with the overnight, and so we can work it where the student can leave at night and return in the morning. Coming and going during the day disrupts the program, and is not allowed. Who are the leaders?Mr. Miller is in charge, and he assembles an oversight group of LPA staff. Mrs. Brewer will be assisting Mr. Miller the entire retreat as well. Some are there all or most of the time, and others come in shifts. Membersof the Student Service Council assist in leadership, playing a great role in planning and execution of the event.What are the sleeping arrangements?•Girls and guys are in separate areas (2-3 dorms for the girls AND 2 bunk houses for the guys). •At least two adult chaperones are in each dorm. •Both dorms and bunk houses have heat and bathroom facilities (though the bunkhouses’ facilities are outside of the bunkhouses). What does a student need to bring? Closer to the actual event, we will publish a list of needed items and of those items to leave at home for those registered.What about electronics?To focus on relationships and spiritual encouragement, students may not use cell phones, video type games, or electronic devices during the retreat. We will take up cell phones at the registration desk when students come. We put the phones in clearly labeled bags and return them at the end of the retreat. In terms of emergency or a need to call home, they can use a chaperone’s phone
Crowders Ridge information
Fall Event Safety Policies - COVID-19Crowders Camps is carefully following CDC guidelines and NC orders to provide the best andsafest camp experience, and so we have created policies to protect from the risks of COVID-19.Please note, however, that even following all policies and safety guidelines issued by the stateand CDC, you assume inherent risk of illness in attending or allowing minors to attend anevent outside of your household.Our policies and procedures are as listed below, and will be updated in the case of any newlegislation or guidelines. Policies will be publicly shared and kept up to date athttps://crowdersridge.com/commitment-to-health/.For the sake of this document, “participant” is defined as any and all guests or leadersassociated with any event.For the safety of all even participants and our staff, we are taking the following measures:●Where not specified in this packet, our policy is to follow CDC and North Carolinastate guidelines for COVID-19 safety, and specifically for safety in camp settings.●We have created special staff policies to protect event participants. Please see our“Staff Safety Policies - COVID-19” which is also included in this packet.●We have created special facilities policies to keep our facilities safe. Please see our“Facilities Safety Policies - COVID-19” which is also included in this packet.●We have created special group policies for participant safety. Please see our “GroupPolicies” below.Group PoliciesGroup Leader ResponsibilitiesThe leader booking an event or retreat at Crowders Camps assumes additional responsibilitiesdue to COVID-19. These responsibilities include:●Performing a health screening at the beginning of your event. This could take place atyour organization’s location, or upon arrival at Crowders Camps. The screening mustinclude but is not limited to:○Taking the temperatures of all participants (campers, leaders, guests, etc.). Noperson with a temperature of 100.4 or higher may attend any event at CrowdersCamps.○Asking the following state recommended questions of every participant in yourevent:Subject to change. Last updated on 9/29/20
■Have you had close contact (within 6 feet for at least 15 minutes) in thelast 14 days with someone diagnosed with COVID-19, or has any healthdepartment or health care provider been in contact with you and advisedyou to quarantine?■Do you have or have you recently had any of these symptoms?●Fever●Chills●Shortness of breath or difficulty breathing●New Cough●New loss of taste or smell■Have you been diagnosed with COVID-19?●For multi-day events, it is highly recommended that your group do a daily healthscreening consisting of the above questions and temperature checks for all participants.●Your organization is responsible and required to read and understand our COVID-19health policies as stated in Crowdersridge.com/commitment-to-health/. As group leader,it is your responsibility to enforce masking, social distancing, hand washing, and anyother relevant policies for the safety of your campers.Safety While at CampThe following are North Carolina requirements and recommendations for the campsetting. It is the responsibility of the event organizer/leader to enforce these policies,except as they pertain to Crowders Camps’ staff.By North Carolina regulations, all workers, all other adults, and children five years or older onsite must wear a face covering when they are or may be within six (6) feet of another person,unless the person (or family member, for a child) states that an exception applies.Small Group Sizes/Limited Interaction1.Campers should stay with their cabin groups at all times and interaction with other cabingroups will be limited.2.Hand washing times should be built into the camp schedule on a frequent basis andcampers will be required to participate.3.During some outdoor activities away from major buildings, appropriate (60% alcohol)hand sanitizer should be used. As soon as campers return to a location with runningwater, the campers should be required to wash their hands.4.Cabin groups should have scheduled times for showering and using restroom facilities toavoid excessive interaction with other groups.5.To prevent other avenues of exposure, outside guests or visitors on the camp propertyshould be limited or prohibited whenever possible.ActivitiesSubject to change. Last updated on 9/29/20
1.Activities should be planned to allow for social distancing.2.Shared equipment should be minimized and sanitized between campers when at allpossible.Sleeping Arrangements for Multi-Day Groups1.Cabins will be arranged to allow for as much physical distancing as possible.2.Signs will be posted reminding campers and leaders to sleep with 6 feet in betweencampers’ heads while in bunks, whenever possible.If a Participant Becomes Symptomatic While at CampIn the event that a participant begins to show signs of illness or COVID-19 while at camp, thefollowing protocol must be enacted.1.The camper will be separated from all other individuals under the supervision of theevent leadership (NOT Crowders Camps leadership) at a designated isolation location.2.The participant will be requested to wear a mask until they leave the camp.3.If a minor, the participant’s parent/guardian will be contacted and requested to pick upthe participant as soon as possible.4.Any leaders waiting with the sick participant MUST wear masks and remain 6+ feet awayfrom the sick participant as much as possible. Ventilation of the area should be improvedas much as possible by opening windows or doors.5.The symptomatic participant will not be allowed back to camp unless they meet all NorthCarolina guidelines.6.Once the participant leaves the property, the isolation area will be cleaned anddisinfected according to the guidelines in our facilities policy documents.If the symptomatic participant goes on to be diagnosed with COVID-19 or presumed positive bya medical professional, Crowders Camps will work with our local Health Department whennecessitated by North Carolina regulation to properly prevent the spread of illness in the campsetting.Health WarningAbove all else, if you have concerns about a participant attending camp for any reason, pleasecontact your physician for further advice. Please familiarize yourself with the CDC’s informationon persons at high risk for COVID-19(https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-at-higher-risk.html).If your participant is at high risk, please consider not attending/sending him or her to camp, andconsult with your physician.Subject to change. Last updated on 9/29/20
Staff Safety Policies - COVID-19To promote the safety and health of our staff and campers, our staff will follow the protocoldetailed below.●All staff will be provided with documented training and instruction on the safe wearingand use of masks as recommended by the CDC.●All staff will be provided with documented training on the symptoms of COVID-19 andcamp policies for camper safety.●All staff will be required to wear a cloth face covering when they may be near (less than6 feet from) other people.●All staff will wash their hands upon arrival to camp each day, as applicable, and willwash their hands frequently throughout the day.●All staff will document their temperature upon arrival/at the start of each day and sign offon new North Carolina state health screening questions.●All staff will maintain social distancing from all other individuals at camp (staff andcampers) at all times if it is feasible (example of an exception: when checking personalsafety gear such as a climbing harness).●If a staff member becomes symptomatic during a camp day, they will be required toleave immediately and not return until cleared in writing from a doctor. In the case ofmultiple staff members from the same household, all household members will be senthome if one becomes symptomatic.Facilities Safety Policies - COVID-19SIGNAGESigns will be posted throughout campus to remind campers to Wait, Wear, and Wash.Signs that will be posted include:●“Know Your W’s”●Stay 6 feet apart●Mask Required Area●“Do not enter the facility if [COVID conditions apply]”IF A PARTICIPANT OR STAFF MEMBER SHOWS SYMPTOMS OR USES THE COVID-19ISOLATION AREAAll affected areas will be cleaned as follows:Subject to change. Last updated on 9/29/20
All areas used by the sick person will be closed and out of use until after cleaning anddisinfecting.●Wait at least 24 hours before cleaning and disinfecting. If 24 hours is not feasible, waitas long as possible.●Open outside doors and windows to increase air circulation in the area.●Campers and staff should not be in rooms that are being cleaned.●NCDHHS Environmental Health Section guidance for cleaning and disinfectionrecommendations.●Use an EPA-registered disinfectant that is active against coronaviruses. Clean all areasused by the sick person, focusing especially on frequently touched surfaces such asdoorknobs, light switches, countertops, chairs, cubbies, and playground structures. Wewill use our standard cleaning chemicals.●Cleaning staff should follow all Personal Protective Equipment (PPE) and hand hygieneCDC recommendations for cleaning.INCREASED FREQUENCY OF CLEANINGShared ItemsTo the extent possible, all items that might be shared by campers such as archery equipmentwill be disinfected between each use (see below for disinfectants).Frequently Touched SurfacesFrequently touched surfaces will be cleaned and disinfected multiple times daily (or more) withthe proper disinfectant spray solution (see below).Examples of frequently touched surfaces include tables, drinking fountains, door handles, handrailings, light switches, countertops, cabinet handles, toilets, faucets, and sinks. Any othersurfaces frequently touched by campers or staff will be cleaned and disinfected at least threetimes per day (or more).Toilets, Showers, Restrooms, Changing RoomsHigh touch surfaces including toilets, showers, restrooms are cleaned and disinfected at leastthree times per day (or more) with the following products:Disinfectant Spray SolutionBIOTAB7: Biotab7 is an EPA registered Germicide that kills 99.9% of germs and isrecommended by the CDC to kill SARS-COV-2. It has a high residency factor and continues tobe effective several hours after application. It kills bacteria and viruses in as fast as 60 seconds.It’s an all-in-one, multi-surface, one-step, bactericidal.Subject to change. Last updated on 9/29/20
HDQC2: HDQC2 is a neutral pH, quaternary disinfectant cleaner formulated to kill a broadspectrum of microorganisms and hard and nonporous surfaces. It has a kill time of 10 minutesand is recommended for use to kill SARS-COV-2.Camper and Staff as Passengers1.Each staff and camper will be asked a series of questions just like they were asked atcheck in to determine if they are experiencing sickness or flu-like symptoms. If they areperceived to have some sort of illness they will not be allowed to get on the bus andquarantine until their ride comes to get them (SEE the ‘If a Camper BecomesSymptomatic While at Camp’ section)2.All staff and campers will be required to wash or sanitize hands before boarding the bus.3.A staff member will remind staff and campers to cough or sneeze into their elbow andavoid touching their mouth, nose, and eyes.4.All staff and campers will be required to wear a face mask while riding in the vehicle.5.If for some reason multiple trips have to be taken because there isn’t enough room in thevehicle, the bus will be properly sanitized with the proper disinfectant and usedappropriately.Aquatic FacilitiesThe novel coronavirus SARS-CoV2 is not waterborne. There is no current evidence thatCOVID-19 can be spread to people through the water in a pool, hot tubs, spas, or water playareas. Proper operation and maintenance of pools and related facilities will likely inactivate thevirus in the water. The Centers for Disease Control and Prevention (CDC) states “there is noevidence showing anyone has gotten COVID-19 through drinking water, recreational water, orwastewater. The risk of COVID-19 transmission through water is expected to be low.” However,Crowders Camps will follow safe physical distancing and proper hygiene practices at ourwaterfront and pool recreational areas.POOLAs noted by the CDC, proper operation, maintenance, and disinfection of swimming pools willlikely inactivate the virus that causes COVID-19. Our swimming pool will be properly cleanedand disinfected daily.1.Each camper and staff member will be required to shower before entering the pool.2.Each camper will be in a group. Each group will be assigned a time for the pool. Arotation process will be set up for each group to follow between the pool and waterfront.This will allow for social distancing between groups. More than one group will not beallowed at the pool at a time.WaterfrontThere is no current evidence that COVID-19 can be spread to people through the water in apool or waterfront.Subject to change. Last updated on 9/29/20